AI Document Reading
Upload RFQ documents in PDF, Word, or Excel format. AI extracts products, quantities, dimensions, and specifications into structured line items. AutoCAD, image, and video support is planned.
Our Buyers, Sellers and Partners
What You Get
Product Features
Everything buyers and suppliers need to run RFQs, find the right partners and decide with confidence, in one procurement marketplace.
Verified RFQs
The AptivaSource team reviews each AI-generated RFQ against your original documents and finalizes the requirements with you before publishing.
Intelligent Supplier Matching
Match RFQs with reviewed suppliers based on trade categories, product categories, capabilities, and geographic coverage. You decide which suppliers receive each RFQ.
Structured Quotations
Suppliers submit quotations in a standardized format covering unit prices, total costs, delivery timelines, technical compliance, commercial terms, and supporting documents.
Quote Comparison & Award
Compare supplier quotations side by side, request clarifications or revisions, approve or reject suppliers, and award orders with greater confidence.
Dashboards & Alerts
Buyers track active RFQs, pending quotations, and awarded orders. Suppliers monitor RFQs received, submitted, won, and lost, with email and in-app alerts for new RFQs, quotations, and deadlines.
How We Work
How It Works
- Upload
Share Your Requirement
Upload BOQs, specifications, or item lists, or enter products manually with quantities, specifications, and delivery requirements.
- Structure
AI Builds the RFQ
AI reads your documents, identifies individual items, groups them by category, and flags duplicates for review.
- Verify
Our Team Finalises It
Our team reviews the draft against your original documents, validates the requirements, and confirms the final RFQ with you before release.
- Supplier Matching
Matched Suppliers Respond
Selected suppliers receive the RFQ, access supporting documents, and submit priced quotations before the deadline.
- Compare
Compare And Clarify
Review quotations side by side, request clarifications, and receive revised quotes while keeping all questions and responses linked to the original RFQ.
- Award
Award And Track
Select your preferred supplier, award the order, and keep procurement communication and records organized in one place.
Award confirmedYour next RFQ starts from the same workspace.
Start your first RFQWho Can Join
Built For Every Side Of Procurement
Whether you buy, supply or support procurement, there is a place for you on AptivaSource. Early access registration is free.
For Buyers
Buyers
Businesses and individuals who source products and services for their projects.
- Procurement and purchasing teams
- Project, site and facility managers
- Business owners and individual buyers
For Suppliers
Suppliers
Companies that supply products or services, locally or across borders.
- Manufacturers and distributors
- Dealers, traders and wholesalers
- Contractors and service providers
For Partners
Partners
Organisations that help buyers and suppliers adopt a clearer way to source.
- Technology and integration partners
- Referral partners
- Procurement solution partners